Avant STAMP for Hebrew Proctoring Guide

Avant STAMP 4S Docs

Successful startup for the Avant STAMP for Hebrew test typically involves people in the following roles:

Before The Test Begins

  • Have the test URL and Test Code. Students will also need to know their unique student ID.
  • Ensure that headsets are plugged in before the test takers start the test.
  • Tell the test takers how much time is allowed for this testing session.
  • The proctor will not give assistance in any way to test takers taking the test other than to provide technical support or procedural directions.
  • Have a printout of this Avant STAMP for Hebrew Test Proctoring Guide handy.

Test Logistics

  • Each skill (Reading, Writing, Listening and Speaking) is assessed separately, and can be administered independently.
  • The test is not timed. You can set your own time limits for the test based on your schedule.
  • Students can start, stop and resume testing at any time.
  • The productive skills (writing and speaking) must follow the corresponding receptive skills. (Reading must be taken before Writing, and Listening must be taken before Speaking)
  • Because the Writing section uses paper and pencil, it will be most efficient to give the reading test on one day and the writing test on a following day. This is recommended since the system will print out a unique sheet of for each student, with appropriate writing prompts and a barcode to identify the student's work once it is scanned and uploaded. Our recommendation is to give the reading test as session 1; writing as session 2; listening as session 3; and speaking as session 4. Since a computer is not needed to complete the writing section, a quiet classroom works well to help students focus.

Note: If bandwidth is limited, you may want to have half of the test takers start with Reading/Writing and the other half with Listening/Speaking (this can also help reduce the noise level)

To Begin Testing

The test proctor will help test takers get logged in to the test. Login information can be written on a whiteboard/blackboard, projected on a screen, or given verbally, but the Test Code should never be distributed to test takers on slips of paper.

  1. Ensure that test takers use a supported browser: IE9+, Firefox 18+, Safari 5+, or Chrome.
  2. Provide test takers with the Avant STAMP for Hebrew Test website URL: stamp4s.avantassessment.com
  3. Provide the testing group’s Avant STAMP for Hebrew Test Code.
  4. Give instructions for the Login page and the Student Name page that appears after logging in.
    • Three fields are required on the Login page: Test Code, Student ID and Confirm Student ID
      • Student ID refers to the student identifier used by your organization. Every student must have a unique Student ID. The test taker will need to remember their Student ID to resume an “IN PROGRESS” test.
    • Two fields are required for the Student Name page: First Name and Last Name.
  5. Specify in what order the test sections should be taken:
    • Two buttons appear for selecting test sections: Reading/Writing and Listening/Speaking.
    • Reading must be taken before Writing, and Listening must be taken before Speaking.
      Note: If bandwidth is limited, you may want to have half of the test takers start with Reading/Writing and the other half with Listening/Speaking (this can also help reduce the noise level)
  6. Let the test takers know if they are expected to complete the test in one session; if not, provide instructions about when to stop the test.

During Testing

The proctor must remain in the testing area throughout testing. Circulate while the testing is taking place to ensure that no cell phones or additional applications (such as Word, email or web browsers) are open or launched during testing. Make sure that no dictionaries, textbooks or other support materials are being used. Test takers should have access to pens or pencils only during the Writing section of the test.

If a test taker is found to be in violation of any of these regulations, the proctor must immediately log that individual out (by closing the browser with the test), resulting in suspension of testing for that individual. The proctor will record such incidents with a description of the event and the name of the test taker involved, and submit them to the Testing Coordinator, and to Avant Assessment.

During testing, the Proctor should monitor each Test Group’s testing progress to ensure that all of the students complete each of the four sections of the assessment. The Proctor (or anyone with the Test Code and Password) can monitor the testing status by looking at the “Testing Status Page”. Please refer to the Avant STAMP for Hebrew Reporting Guide for instructions on Accessing Test Results and Testing Status.

If a test taker needs to resume the test due to lost connection (or any other reason), the login information will need to be entered exactly as originally entered. The test taker will need to select the appropriate button (Reading/Writing or Listening/Speaking) to resume the test where it left off.

Writing and Speaking Prompts

  1. The speaking prompts are determined by the test taker’s Proficiency Level on the Listening test, and the writing prompts are determined by the test taker’s Proficiency Level on the Reading test.
  2. Students who scored Proficient on the relevant (Listening or Reading) test receive only three Proficient level prompts.
  3. Students who did NOT score Proficient will receive three prompts at level and two more at next level up as probes to more accurately determine the level.
  4. In the Speaking section, please instruct your students to read the prompt (to himself/herself) and then, click the record button to record their response. (On rare occasions, the younger students have recorded themselves reading the prompt out loud (instead of responding to the prompt).

Writing Test

The Writing test is pencil/paper. This will require the teacher/proctor to print the writing prompts for each student and scan the responses to send to Avant. Students must limit writing submissions to one page, single-spaced. See below for instructions on how to do this, followed by a Workflow Diagram of the process.


After the student has completed the Reading section, the teacher/proctor logs in to the reporting website (stamp4s.avantassessment.com) and clicks the Writing Prompts button. The teacher/proctor can then select to print the writing prompts for all students who are eligible, or for specific test takers. A color printer is recommended.

Each writing prompt will print only one page for a total of 3 to 5 pages for each test taker, depending on the number of prompts they are given. The top of each sheet will have a header section with the test taker’s full name, student ID number and a QR code (similar to a bar code). Each prompt will also display an image (or series of images) followed by directions for writing a response.

Test Taker Responses

The student writing responses will be limited to one page for each prompt. Students are to write only on the front side of each prompt. Do NOT use additional sheets, as our system will not recognize them and they will not be scored. There should be no part of the response on the back side of any page and students should do no writing or scribbling in the QR code area, or damage that area in any way. Students should use a pen or pencil that makes their writing easy to read and dark enough for the scanned version to be readable. Once the test taker has received the pages for the writing prompts, he/she should not leave the sheets unattended or leave the room at any time. When done with all prompts, the test taker will submit all pages to the teacher/proctor.


Anytime after the teacher/proctor receives the completed Writing tests from the students, they can be scanned and saved to a computer in PDF format. Page size should be 8 1/2 inches wide and 11 inches long. All of the test taker’s pages must be scanned in order to receive a score. (Test taker Writing status will be “In Progress” or “Grading” until all Writing responses are accounted for.) The PDF files can contain responses from multiple students. Avant will send a “Request for Files” Dropbox link along with your Test Set-Up form. To share your PDF writing responses with Avant, open this link and upload the PDFs there. You will need to enter your name and contact information, but you do NOT need your own Dropbox account. More information about Dropbox is available within the APT Getting Started Guide.

Scan and upload Writing Responses to our “Request for Files” link as soon as students complete them. Please do not wait to send the Writing responses “all at once”. When scanning and uploading the students’ Writing responses, please make sure all pages are right side up and vertically oriented.


An automated process transfers the response files from Dropbox to Avant’s “Rater Connection” system, where raters will grade each response. The individual item scores will be used to calculate the Proficiency Level that will appear on the Testing Group Status page. Note: Do not shred any writing response pages until the Testing Group Status page displays the Writing Proficiency Levels.

Writing Prompts Workflow Diagram

After the Test

After testing is completed, the teacher/proctor or test coordinator may log in to the Avant STAMP for Hebrew Test reporting website (stamp4s.avantassessment.com) to view test results.

Proficiency Levels for the Reading and Listening sections are available when the test taker completes the section. Writing Proficiency Levels are available within 10 business days of sending the scanned responses to Dropbox. Test results for the Speaking section are available within 10 business days of test completion. Test results may be available sooner, so check the Testing Group Status page periodically to determine the grading progress.

After test results are complete, the teacher/proctor or test coordinator may print test results information. Do not allow the test takers to access the teacher report page or see other test taker results.

Updated July 2016

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