Avant STAMP Proctoring Guide

Avant STAMP 4Se Docs

Overview

Following these procedures will help assure the security of the STAMP 4Se test and the validity of each assessment.

Before the Assessment Begins

  • Have the test codes and passwords on hand
    • For each testing group, there will be a Student Test Code and Password and a Teacher Test Code and Password
  • If testing in a language with a special writing system, provide test takers with instructions for selecting the input language – for more information, read the Writing Input Guide.
  • Ensure that headsets are plugged in before the test takers start the test.
  • Tell the test takers how much time is allowed for this testing session.
  • Direct the test takers to listen to the instructions in each section of the test carefully.
  • The proctor will not give any assistance to test takers during the test other than to provide technical support or procedural directions.
  • Have a printout of this guide handy.
  • Let test takers know that, after 5 minutes on the same test item, the system will display the following message:

    "The system will log you out in 15 minutes. If you need additional time, please click here. Clicking the button will add additional time before the message appears again."
  • Have the toll free number for Avant Assessment’s Support on hand
    • (888) 713-7887 – Support is available from 7:00 a.m. to 5:00 p.m. Pacific Time

To Begin Testing

The test proctor needs to provide the test takers with the information below. The information can be written on a whiteboard/ blackboard, projected on a screen, or given verbally – but test codes and passwords should never be distributed to test takers on slips of paper.

  1. Ensure that test takers are using a supported browser – Please see our Assessment Technology Guide
  2. STAMP 4Se Test Website: https://stamp4se.avantassessment.com
  3. The testing group’s STAMP 4Se Student Test Code
  4. The testing group’s STAMP 4Se Student Password
  5. Instructions for filling in the Full Name field
    • You will see the Full Name field instead of the Login Name. For the Full Name field, students may use capitalization, including spacing or using no spaces and using varying combinations of First, Middle and Last names or initials.
    • Every test taker must have a unique Full Name to login.
    • Be sure you remember how you entered your Full Name to login because if you need to resume you will need to use the same name you started the test with previously.
    • If a test taker has taken the test previously using the same Test Code, we recommend using the same Full Name to login, with the number 2 added at the end.

During the Assessment

The proctor must: 

  1. Remain in the testing area throughout testing 
  2. Circulate while the testing is taking place to ensure that no paper, pens, pencils, cell phones, etc. are being used 
  3. Make sure that no additional windows or applications (such as Word, email or Web browsers) are open or launched during testing 
  4. Make sure that no dictionaries, textbooks or other support materials are being used 
  5. There should be only one student at each computer during the test, and there should be no interaction between students

Any infractions to the above regulations are to result in the immediate logging out of the individual test taker’s test by the proctor (by closing the browser), and the suspension of testing for that individual test taker. Such incidents shall be reported to the Testing Coordinator.

If a test taker needs to resume the test due to lost connection (or any other reason), the login information will need to be entered exactly as originally entered. STAMP 4Se should resume from the point at which the test taker left off. The “Continue where you left off” screen should be the first screen to appear after logging in to resume a test. If the Audio Playback Check/Audio Recording Check screen appears instead, the test taker must STOP the test. This indicates that the Full Name entered this time is different than it was when originally entered. If necessary, the teacher or proctor can use the Teacher Login to look up the test taker name.

After the Testing Session

After a testing session is completed, the test proctor or test coordinator may log in to the STAMP 4Se test reporting website (https://stamp4se.avantassessment.com) to view test results and identify test takers who did not complete the test.

Writing and Speaking scores are typically available within 3 to 7 business days after test completion. They may be available sooner, so check the test results screen periodically to determine the grading progress.

After scoring of a test is complete, the proctor or test coordinator may print individual test taker reports or download a Microsoft Excel file of test results. Do not allow the test takers to access the teacher report page or see other test taker scores.

Updated July 2016

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